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Got a question? Try Ask the MMA Can we provide an audio recording of a meeting instead of a written record?
Q: Can we provide an audio recording of a meeting instead of a written record?
A: Governmental bodies that have adopted the practice of tape recording their meetings may not rely solely on the tapes to satisfy the record-keeping requirements of the law. Rather, the cassette tapes should serve as an aid in preparing “hard copy” minutes. Similarly, the record-keeping requirement may not be satisfied simply by directing members of the public to individual files kept by subject matter. Separate, written minutes must be prepared and maintained.
Adapted from Open Meeting Law Guidelines, published by the Middlesex district attorney’s office in September 2003
Got a question? Try Ask the MMA Can we provide an audio recording of a meeting instead of a written record?
Can we provide an audio recording of a meeting instead of a written record?
Q: Can we provide an audio recording of a meeting instead of a written record?
A: Governmental bodies that have adopted the practice of tape recording their meetings may not rely solely on the tapes to satisfy the record-keeping requirements of the law. Rather, the cassette tapes should serve as an aid in preparing “hard copy” minutes. Similarly, the record-keeping requirement may not be satisfied simply by directing members of the public to individual files kept by subject matter. Separate, written minutes must be prepared and maintained.
Adapted from Open Meeting Law Guidelines, published by the Middlesex district attorney’s office in September 2003
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